Web-based pre-accounting

Web-Based Pre-Accounting Software

Manage quotations, purchasing, sales, accounts, stock and e-invoicing from one screen.

Approved quotations become orders and orders become invoices; every document updates accounts and stock right away. Access it anywhere without installation.

One click from quotation to order to invoice
E-invoice and e-archive built into accounting
Live tracking of balances and due dates
Stock updated by sales and purchasing

Request a Demo Explore the Workflow and Features

Role and permission-based access
SSL-encrypted connections
Web-based, nothing to install
Same platform as production and costing
E-invoice and e-archive
Exportable reports

From quotation to payment

Each step inherits the data of the previous one, so nothing is typed twice.

QuotationCustomer quotations are prepared and their history kept.
OrderAn approved quotation becomes an order with one click.
Invoice and e-invoiceThe order becomes an invoice, with e-invoice and e-archive in the same flow.
StockSales and purchasing update stock levels automatically.
AccountsReceivables and payables are visible live for every account.
Collections and paymentsUpcoming collections and payments are tracked.
PurchasingSupplier comparison and order tracking.
ReportsIncome-expense, account and stock reports can be exported.

Invoice, account and report screens

The screens are taken from the pre-accounting module of KALDATA, used by calibration laboratories, with sample data. Financial tracking from invoice to collection and from due dates to loans runs in one system.

Account and invoice overview See sales and purchase invoice totals, bank and cash balances and monthly invoice and account charts on one screen.
Sales invoice due dates Overdue invoices appear in red with the number of days remaining; filter upcoming due dates by 10, 20 and 30 days.
Invoice and collection tracking Follow each invoice's total, last collection date, collected amount and remaining balance together.
Accounts and reconciliation List customer and supplier accounts with their balances, and start reconciliation checks and reconciliation e-mails from here.
Monthly turnover report See invoices issued and received each month with totals before and after VAT, together with monthly collections and payments.
Loan and instalment tracking Track loan balances, remaining instalments and upcoming or overdue instalments with days remaining; cheque due dates and overdue receivables have their own reports.
Quotation analysis report See quotation count, value and approval rate by currency, and drill down by monthly trend, preparer and customer.

No surprises in your cash flow

Due-date trackingUpcoming collections and payments are visible in advance.
Account historyMovement history and balance for every account on one screen.
Critical stock alertsLow stock is replenished in time so no sale is lost.
No double handlingDocuments update accounts and stock immediately, reducing errors.
Less paper and archivingE-invoicing cuts printing, archiving and shipping costs.
Financial overviewIncome-expense, account and stock reports show the business clearly.

Module details

Click a heading to open the details of that module.

Manage Your Pre-Accounting from a Single Screen

BYK Pre-Accounting Software brings your quotes, purchasing, sales, current account and stock movements together on a single web-based platform. It manages your e-invoice processes and shows your receivables, payables and cash flow in real time. It runs from anywhere with no installation.

Quotes and Purchasing

You manage customer quotes and supplier purchasing from one place. By turning an approved quote into an order and the order into an invoice with a single click, you avoid re-entering data. By seeing quote history you keep pricing consistent and control profitability from the start. On the purchasing side, supplier comparison and order tracking become easier.

Sales and Current Account Tracking

You track customer and supplier accounts and receivable/payable balances in real time. By following collections and payments that are coming due, you protect your cash flow from surprises. For each account, the movement history and balance are shown on a single screen. This strengthens both collection performance and supplier relationships.

e-Invoice Processes

You digitize invoicing and run your e-invoice and e-archive processes integrated with pre-accounting. Because every issued document is instantly reflected in your current account and stock records, duplicate work and errors disappear. You save on printing, archiving and shipping costs. You also meet legal requirements through a single system.

Stock, Warehouse and Reporting

You track product inflows/outflows and stock levels and work with accurate data that updates automatically with sales and purchasing. With critical stock alerts you replenish depleted items on time and never miss a sales opportunity. With income-expense, current account and stock reports you clearly see your financial position. By exporting reports you easily share your analyses.