Production Tracking Software: Web-Based Production Management

BYK Production Software brings your whole production process together on a single web-based platform, from work order to shipment. From raw material intake to the bill of materials, from process tracking to pre-accounting, every step is monitored in real time. It runs from anywhere with an internet connection, with no installation required.

You plan, prioritize and track work orders that flow from orders into production on a single screen, following their status (pending, in production, completed) in real time. The material, time and responsible person tied to each work order are kept together, so no job slips through. By moving urgent jobs forward you plan capacity without conflicts and keep to delivery dates. The question 'where is the job?' is answered with real data instead of guesswork.

You define a multi-level recipe and bill of materials (BOM) for every product. When production starts, the required raw and semi-finished goods are calculated automatically and deducted from stock, removing manual counting and guesswork-based management. Even complex, multi-component products are easily managed with a single tree structure. A change in the recipe is instantly reflected in costs and stock needs.

You define production stages such as cutting, assembly, quality and packaging to fit your own workflow. The software shows in real time which stage each job is waiting at, so you notice bottlenecks before they form. Seeing which station is slowing down lets you direct your resources to the right point. This transparency gives both managers and operators clear visibility.

You manage raw, semi-finished and finished goods stock from one place and receive alerts at critical levels. By keeping purchases, sales, quotes and current accounts on the same platform as production, you see production cost next to sales price. This makes it clear which product truly yields profit. A single, consistent data source also speeds up month-end reconciliation.

The dashboard that opens with the software gives a picture of the day. The number of active orders, the orders in production, operations waiting at subcontractors and the production entries made during the day are visible at a glance.

• Chart of production quantities over recent months
• Distribution of orders by status
• Late orders and orders with an approaching due date
• Summary of jobs waiting at subcontractors
• Current exchange rates and metal prices

There is no need to wait for a report to be prepared; a look at the dashboard before a meeting is enough to see where things stand.

Incoming orders are followed in a single list together with their due dates. For every order line the ordered, shipped, remaining and ready-to-ship quantities are shown side by side, so there is no need to open separate files to answer a customer.

• Active, completed, closed and cancelled orders in separate tabs
• Separate views for items to be shipped and items already shipped
• Filtering and sorting by customer, product and due date
• Late orders and orders with an approaching due date highlighted on the home screen

Order approval, purchase orders, packaging and shipment are parts of the same flow, so the stage of an order is always clear.

Production orders are planned by machine and by hour. The same plan can be followed both as a calendar and as a Gantt chart, so it is clear at a glance which job starts and ends when on which machine.

• Daily and weekly views
• Moving a job to another machine or time slot by drag and drop
• Automatic placement of waiting requests into the plan
• Planned, overdue and completed jobs distinguished by colour
• Daily work order and job slip printouts per machine

When the plan changes, the printout that goes to the shop floor is taken from the current plan, which removes outdated lists passed from hand to hand.

Work carried out by subcontractors, such as plating, painting or assembly, is managed on a single board. Jobs that can be sent, jobs waiting at the subcontractor and jobs that have returned are shown side by side; dragging a job card onto the relevant company is enough to record the dispatch.

• The number of days each job has been waiting at the subcontractor
• Sent and returned quantities compared by piece and by weight
• Filtering by operation, customer, company and due date
• Monitoring of subcontractor performance

The question of where the goods are, how many there are and how long they have been there is answered on the screen rather than over the phone.

The machine board shows the current state of the machine park: machines that are running, stopped, under maintenance or idle, together with open work orders and daily utilisation, on one screen. Machines that need attention are highlighted with a warning.

• Machine maintenance and downtime records
• Mould tracking with maintenance and repair records
• Shift definitions and staff shifts
• Sample tracking

Because downtime and maintenance data are kept in the same place as planning, the real state of the machine is taken into account while the plan is made.

Before production starts, the software checks whether the required material is in stock; colours show whether the need is fully met, partly met or not met at all. This prevents jobs that start with missing material and stop halfway.

• Separate tracking of production with and without operations
• Separate lists for jobs to be produced, in progress and finished
• Closing production by order quantity or manually
• Transferring products made for one order to another order
• Sample production requests without an order, and sample dispatch

When the plan changes, finished products are not wasted; they are transferred, on record, to the order that needs them.

Products whose production is finished appear in the packaging list. Packable and packed quantities are followed per order, packages are created and the delivery note is prepared from the same records.

• Separate lists for products waiting to be packed and products already packed
• Packaging by piece and by weight
• Orders waiting for shipment and orders shipped
• Outgoing and incoming delivery note records
• Shipment list and printouts

How much of an order has been shipped and how much remains is reflected automatically on the order tracking screen.

Orders placed for raw materials and purchased products go through an approval step; received and remaining quantities are followed per supplier. Warehouse entries and issues are recorded with slips.

• Entry, approval and tracking of purchase orders
• Multiple warehouses and inventory per warehouse
• Separate tracking of finished goods, raw materials and purchased products
• A list showing which raw material is used in which product
• Lists can be downloaded as Excel files

Product cost is not made up of raw material prices alone. The software evaluates raw material purchases, operation charges, department expenses and monthly overheads together and calculates unit and total cost per product.

• Department, expense and operation definitions
• Monthly expense entry and allocation of expenses to departments
• Raw material purchase and scrap sale records
• Unit cost and total cost list per product

When you prepare a quotation or update a price, you rely on recorded data rather than estimates.

Customer and supplier accounts, purchase and sales invoices, payments and collections are kept in the same software as production. Cash, bank and credit card transactions are followed together with the account; the balance and transactions of a customer or supplier are seen on one screen.

There is no need to look for the order, shipment and invoice of the same customer in separate programs.

Every user sees only the screens that match their duties. Roles are defined, screen and action permissions are given to roles, and users are assigned to those roles. Records keep track of who created and who changed an entry.

The software is web-based; it is used from a browser and needs no separate installation on computers.

It suits businesses looking for production tracking software, production planning software or an MES, that produce to order and have part of the work done by subcontractors.

• Metal, plastic and accessory manufacturers
• Workshops working with injection and press machines
• Companies that outsource operations such as plating, painting and assembly
• Businesses that struggle to follow orders, production, stock and shipment in Excel files

Every business has a different process; in the demo meeting we listen to yours and evaluate together how the software would fit.

With the AI assistant added to the Production Software, you can ask about orders, production, subcontracting, stock and shipments in plain language. The assistant has read-only access to the data and prepares the requested report as Excel, PDF or a chart. Customer requests from WhatsApp and e-mail also land in the sales team's follow-up list. Details: AI Integration.

Is the software web-based?
Yes. It is used from a browser; the same data is reached from the office, the shop floor or outside.

Can I track subcontracted work?
Yes. Jobs sent to and returned from subcontractors, their quantities and the time spent there are followed on the operations board.

How do I plan machines?
Work orders are placed on machines in a calendar or Gantt view; the plan can be changed by drag and drop.

Can I export data to Excel?
Yes. Lists can be downloaded as Excel files.

Does it calculate cost as well?
Yes. Cost per product is calculated from raw material, operation and expense records.

Can I limit the screens users see?
Yes. With role and permission definitions every user sees only the screens related to their own work.

Manage production with data, not guesswork. For a demo tailored to your company, get a quote or contact us.